The Meetings tab is where your government's calendar of public meetings lives — every body's regular meetings, special sessions, joint meetings, and any one-off gatherings you've scheduled. It's also where the work of running those meetings happens: building the agenda, taking roll call, recording what was discussed, capturing the recording, generating the agenda packet, publishing everything to your public portal.
This article is the orientation. It covers what's in the Meetings tab, how the three list views differ, the anatomy of a single meeting's page, and which features depend on which subscription modules. The deeper how-to articles (creating a meeting, building the agenda, finalizing and publishing, etc.) follow from here.
Where to find it
In the top navigation, click Meetings. A dropdown opens with three destinations:
[IMAGE: The Meetings tab dropdown showing Live & Upcoming, Past Meetings, and Calendar]
Live & Upcoming Meetings — your default landing page, showing today's meetings and everything scheduled going forward.
Past Meetings — the historical record, filtered to meetings whose date has already passed.
Calendar — a month/week/day calendar view of the same data.
There's no separate menu item for "create a meeting" — that lives as a + New Meeting button on each of the list pages.
The three list views
All three views show the same kind of records — meetings — but with different lenses.
Live & Upcoming Meetings
The default. Shows meetings whose date is today or later, sorted earliest-first.
[IMAGE: The Live & Upcoming Meetings page showing the heading, filter bar, and a list of meeting cards]
Page header reads Live & Upcoming Meetings with the subtitle "Today's meetings, live and upcoming," and a + New Meeting button on the right.
Below the header, a filter bar lets you narrow by:
Meeting Bodies — pick one or more boards, commissions, or councils.
Agenda Templates — pick one or more templates.
Sort Order — Date ascending, Date descending, Title ascending, Title descending.
(The Date Range filter is disabled on this view since "today or later" is implied — it's enabled on Past Meetings and Calendar.)
Past Meetings
Same layout, but shows meetings before today. Defaults to the last 30 days, with the Date Range filter active. Useful patterns: pull the last quarter's meetings for an annual report, find a specific past meeting whose recording you need.
The page header reads Past Meetings.
Calendar
A calendar grid (month/week/day view toggleable in the top-right) showing every meeting in the visible range, color-coded by meeting body. Click any event to jump to that meeting's page.
[IMAGE: The Calendar view showing a month grid with color-coded meeting events]
Below the calendar, a legend card lists every meeting body with its color dot. Useful when you have a busy month and want to see at a glance who's meeting when. Joint meetings get their own color.
The meeting card
On the two list views, each meeting renders as a card:
[IMAGE: A single meeting card showing the date tile, title, status, date/time, location, and resource strip]
Anatomy of the card, left to right:
Date tile — large month/day/year in a soft gradient block.
Title and status badge — the title is set when the meeting is created; the badge shows its current status (Upcoming, Live, Completed, Cancelled).
Date and time with a small calendar icon, in your government's timezone.
Location with a pin icon — either a saved location from your government's location list or a free-text address.
Media encoder (only when present) with a radio icon — the streaming encoder assigned to this meeting.
At the bottom of the card, a resources strip shows quick-jump links into each tab of the meeting page with badges that tell you what's been done:
Agenda with a Published (green) or Draft (amber) badge if an agenda exists.
Roll Call with a check badge if roll call has been recorded.
Minutes with a check badge if minutes have been recorded.
Media with a check badge if a recording exists.
Documents with a count badge showing how many documents are attached.
The whole card is clickable to open the meeting; the individual resource links jump straight to the right tab. This strip is your shortcut for "where in the process is this meeting" without having to open it.
The anatomy of a meeting page
Click any meeting and you land on the meeting page. At the top sits a header with breadcrumbs ("Meetings > Meeting Event"), the meeting title, the status badge, and depending on status:
Live meetings show a blue badge that says "Meeting is Live:" followed by a live-updating timer counting up from when the meeting was set live.
Upcoming meetings show an Edit Meeting button (pencil icon) that opens the Edit Meeting dialog.
Completed and Cancelled meetings show no action in the header.
Below the title, you'll see meeting metadata — date, location, status, and a small "View in Public Portal" link that opens what your citizens see for this meeting in a new tab. (Useful for sanity-checking your published agenda before sending out an announcement.)
Then the six-tab navigation:
[IMAGE: The meeting page top nav showing the six tabs: Overview, Agenda, Roll Call, Minutes, Media, Documents]
Overview — meeting details, progress at a glance, who's assigned what roles, and the right-side actions sidebar. Always available.
Agenda — the agenda builder where you arrange sections and place legislative items.
Roll Call — attendance recording.
Minutes — the running record of what happened during the meeting.
Media — live streaming control and post-meeting recording management.
Documents — every document attached to the meeting (auto-generated and uploaded).
Which tabs you'll actually see
Some tabs are gated by your government's subscription:
Overview and Documents are always available.
Agenda requires the Agenda module (the
hasAgendaflag in your government settings).Roll Call, Minutes, and Media all require the Recording module (
hasRecord) — a single subscription module that controls all three.
If your government doesn't have a required module enabled, the relevant tab still shows in the nav but with a small lock icon. Clicking it leads to an upsell page rather than the feature itself. If you see a locked tab and need access, reach out to your Govinity account team.
The meeting lifecycle in plain language
A typical meeting follows this arc, mapped to the tabs you'll touch:
Created — usually scheduled in advance with the Meetings Scheduler (recurring bodies) or created one-off (special sessions). Status: Upcoming.
Pre-meeting — staff builds the agenda on the Agenda tab, drafts and reviews items, finalizes the agenda, generates the agenda outline PDF and the agenda packet PDF, and publishes the agenda to the public portal.
Meeting day, starting — staff clicks Set Live. The status flips to Live. The live timer starts ticking. Roll call gets taken on the Roll Call tab; the live stream is controlled from the Media tab.
Meeting in progress — minutes are recorded on the Minutes tab as agenda items are discussed.
Meeting ends — staff stops the stream and/or clicks Set Complete in the Actions sidebar. Status: Completed.
Post-meeting — the recording is processed; transcripts and timestamps can be generated; minutes are finalized and published; any uploaded supplementary documents are added.
Not every government does every step — some don't stream meetings (no Media tab), some don't take formal minutes through Govinity (Minutes tab might stay blank). The lifecycle is the same regardless, but only the parts you use matter.
Status badges you'll see
Upcoming (info color) — meeting is scheduled but hasn't been set live.
Live (blue) — meeting is currently in session.
Completed (success/green) — meeting has been completed; no more changes expected.
Cancelled (red) — meeting was cancelled. Cancelled meetings keep their record but show a cancellation reason.
A meeting can also be in a Cancelled state and still be reverted if its scheduled date hasn't yet passed. See Completing, Cancelling, and Deleting a Meeting for the lifecycle details.
Common patterns
A few patterns you'll come back to:
"What's happening this week?" Open Live & Upcoming Meetings. The default sort is date ascending so the next meeting is at the top. Filter by your Meeting Body or by Agenda Template if you only manage a subset.
"I need to find a meeting from last year." Open Past Meetings. Adjust the date range filter to span the period you need (or pick a custom range). Search isn't here — filter by meeting body and narrow by date.
"When does the Planning Commission meet next?" Calendar view, filter by Planning Commission. The color-coded events make it obvious.
"Is the meeting's recording uploaded yet?" Hover over the meeting card's Media link in the resource strip. A check badge means yes; no badge means no.
"Is the agenda published?" Look at the Agenda badge on the card — Published (green) means it's live on the public portal, Draft (amber) means it's still being worked on.
What this page doesn't do
Create a meeting body or board — that's admin work, under Admin → Meeting Bodies.
Configure agenda templates — also admin, under Admin → Agenda Templates.
Manage applications and seat assignments — that's the Boards tab (Tenure), not Meetings.
Author legislative items — items live under the Legislation tab. Items get placed onto meetings, but they're authored elsewhere.
What to read next
The natural reading order for the Meetings module:
Creating a One-Off Meeting — the New Meeting dialog walkthrough.
Scheduling Recurring Meetings — bulk-creating meetings via the Meetings Scheduler.
Working from the Meeting Overview — the Overview tab and its actions sidebar.
Building the Agenda: Sections and Structure — the foundation of agenda work.
Building the Agenda: Placing Legislative Items — adding items to the agenda.
Finalizing and Publishing the Agenda — taking the agenda live.
Need help?
If a tab you expect to see is locked, the most common cause is that the corresponding subscription module isn't enabled — reach out to your Govinity account team. If a meeting is missing from the list, check the filter bar (Meeting Body and Agenda Template filters persist across sessions). For anything else, reach out to Govinity support.